Controller and CFO's Guide to Accounts Payable by Mary S. Schaeffer PDF

By Mary S. Schaeffer

ISBN-10: 047178589X

ISBN-13: 9780471785897

Refreshingly candid and witty in tone, Controller and CFO's consultant to debts Payable is needed interpreting for any expert eager to comprehend extra approximately their organization's AP operations. It publicizes that AP isn't any longer a back-office functionality and underscores the truth that right awareness has to be paid to this important division so that it will run a number one facet and aggressive corporation.

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Extra resources for Controller and CFO's Guide to Accounts Payable

Sample text

Illegible Invoices with Vague Information Most companies end up with a few invoices, usually from small suppliers, that leave much to be desired. They are handwritten, and sometimes the paper they are written on is whatever the vendor had on hand. If the vendor in question is a craftsperson or contractor, the paper on hand might even be a paper bag. Suggesting to this person that you would like them to use one of the online billing services is not going to get you far. Many will not even have a computer.

Quantity, price) but also any special terms that the buyer may have negotiated. All too often, the purchasing department negotiates a great deal and then forgets to notify the accounts payable department. Then when the vendor “forgets” to use the negotiated price and sends a bill with the original price, accounts payable has no way of knowing and ends up paying the original price—so much for the great negotiation. In an ideal world, the purchasing department sends along a copy of all completed purchase orders to accounts payable.

Without a careful and periodic review, each person will end up handling transactions differently. There is a word for this, and it is chaos. If one processor has an idea for an improved way of doing a particular task, the suggestion should be raised with the manager. If it is determined that the suggestion is superior to the methodology in use, everyone should change how they handle that particular task, and the policy and procedures manual should be updated to reflect this change. 17 Core Functions Now, if this seems to be a cumbersome and costly task, think again.

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Controller and CFO's Guide to Accounts Payable by Mary S. Schaeffer


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